Manage my grant

Funding Agreement

If your grant application is successful you will receive a Funding Agreement. Funding is dependant upon your acceptance of the Funding Agreement which contains Terms and Conditions and details about the Activity (Activity Schedule).

The type of the funding agreement with DPCD is dependant on the type of organisation you belong to. DPCD uses the following types of funding agreements:

• Local Government Authorities Header Agreement (Word 125 KB)
• Common Funding Agreement Terms and Conditions (PDF 157 KB) or (Word 148 KB). This agreement is for non-for-profit organisations. Find more information about the Common Funding Agreement.
• Victorian Indigenous Funding Agreement 

The Funding Agreement is a legal contract, so please keep it in a safe place.

Upon signing of the Funding Agreement you agree to deliver the project as described. Your Schedule, which forms part of the Funding Agreement, will describe how you need to report on the project progress and (where applicable) on the project expenditure. Some programs may negotiate with you specific requirements such as site visits, regular communications, and/or steering group progress meetings (examples only). If your application was submitted online, details of key dates and milestones can be viewed on My Grants (you will need to have registered and have your Username and Password for access):

Acknowledging funding

A common condition of DPCD grants is that the recipients must agree to follow guidelines for acknowledging funding.

DPCD acknowledgment and publicity guidelines (Word 155 KB)

Invoicing

To receive a payment, a successful applicant needs to provide an invoice only if their organisation is not registered for GST and/ or has no ABN. The invoice needs to be issued in accordance with the Australian Taxation Office requirements (note DPCD's ABN is 30 485 673 497).

If a grant recipient is registered for GST and has a valid ABN, then there is no need to provide a tax invoice, as DPCD will issue a tax invoice on behalf of the grant receiving organisation.

If a grant recipient does not have an ABN, they need to fill out and submit to DPCD a Statement by Supplier form to avoid withholding 48.5% of tax from the grant payment.

Methods of payment for your grant

There are two methods of payment:  Electronic Funds Transfer (EFT) and cheque. The preferred method of payment is EFT. It is your responsibility to inform us if your payment details have changed (ie. new bank account set up).

If your application was submitted online, details of payments can be viewed on My Grants (See above screen shot. You will need to have registered and have your Username and Password for access).

Forms for grant recipients

Forms for recipients to complete and submit whilst managing a project/ activity for a DPCD grant program.

Success stories

DPCD features Success stories about programs that have been a result of a successful grant. The stories you provide should represent the diverse initiatives of DPCD funding and showcase your achievements to provide ideas to inspire others. The most interesting stories are those that include quotes from the participants in the program and photos. Your DPCD contact person can assist with the stories and photos (and consent forms) to be used in government publications and online.

Acquit a Grant

The final report detailing how the grant monies were spent and the outcomes achieved to deliver the project is the Acquittal. For some programs your final payment will only be paid once acquitted. Failure to submit an acquittal may also affect the result of future applications for your organisation or group.

For more information

Read Frequently Asked Questions
Contact us
Australian Taxation Office website