Manage my grant

Funding Agreement

If your grant application is successful you will receive a Letter of Offer or a Funding Agreement. Funding is dependant upon your acceptance of the Letter of Offer or Funding Agreement which contains Terms and Conditions and details about the Activity (Activity Schedule).

The Terms and Conditions with DPCD are dependant on the type of organisation you belong to (or as an individual) and the dollar amount of funding you will be receiving. The following are samples of the Standard Terms and Conditions DPCD has:

• Local Government Authorities Header Agreement (Word 125kb)
• Non-Government Organisations or Individuals (long form) (Word 229kb)
  
• Victorian Indigenous Funding Agreement (VIFA Website)

The Funding Agreement is a legal contract, keep it in a safe place. Upon signing of the Funding Agreement you agree to deliver the project as described. Your Activity Schedule will describe how you need to report on your progress with the project and (where applicable) your expenditure. Some programs may negotiate with you specific requirements such as site visits, regular check-in phone calls, and/or steering group progress meetings (examples only). Details of key dates and milestones can be viewed on My Grants (You will need to have registered and have your Username and Password for access):

Acknowledging funding

A common condition of DPCD grants is that the recipients must agree to follow these guidelines for acknowledging funding:

• DPCD acknowledgment and publicity guidelines (Word 293kb)

Invoicing

Successful applicants will be required to either:

• Issue DPCD with a tax invoice in accordance with the Australian Taxation Office website requirements (note DPCD's ABN is 30 485 673 497), or,
  
• In some instances (may not be suitable for all grants) DPCD will offer the option of entering into an agreement that allows the Department to raise a Tax Invoice on behalf of an Organisation. This is called a Recipient Created Tax Invoice (RCTI). To do this, organisations must be registered for GST with the Australian Tax Office, or,
  
• Complete a Statement by Supplier

Methods of payment for your grant

There are two methods of payment; cheque or Electronic Funds Transfer (EFT). The preferred method of payment is EFT. It is your responsibility to change details if new payment details are required (ie. new bank account set up).

Details of payments can be viewed on My Grants (See above screen shot, you will need to have registered and have your Username and Password for access).

Forms for grant recipients

Forms for recipients to complete and submit whilst managing a project/ activity for a DPCD grant program.

Success stories

DPCD features Success stories about programs that have been a result of a successful grant. The stories you provide should represent the diverse initiatives of DPCD funding and showcase your achievements to provide ideas to inspire others. The most interesting stories are those that include quotes from the participants in the program and photos. Your DPCD contact person can assist with the stories and photos (and consent forms) to be used in government publications and online.

Acquit a Grant

The final report detailing how the grant monies were spent and the outcomes achieved to deliver the project is the Acquittal. For some programs your final payment will only be paid once acquitted. Failure to submit an acquittal may also affect the result of future applications for your organisation or group.

For more information

Read Frequently Asked Questions
Contact us
Australian Taxation Office website