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Communicating

Once you have undertaken your evaluation activities, you need to consider how you will ensure that your evaluation results are used.

Step 11 – Utilising your findings

In completing the Thinking Worksheet (DOC 99 kb) you identified the audiences that are important for your evaluation. You now need to consider how you are going to make sure they see your products.

There are three questions you need to consider:

Have you determined a process for examining the results internally?

Have you determined a process for promoting your results externally?

Have you considered ways your results can be held (in libraries, etc) so others can use them into the future?

At this stage we also encourage you to consider ways to return any information you have collected back to the participants. For example, if you surveyed the community, how will the community see the results? If you asked project staff to collect achievement information, how will they see the results of their efforts? Reporting back to the participants can encourage greater involvement in the future and help to improve your evaluation process.

The Neighbourhood House program, for instance, reports back the results of its online reporting system to the Houses that have participated. This provides the Houses with an insight into their sector (which they view very positively) as well providing extra motivation for completing future reports.

If you have decided to produce a publication, the Communicating Worksheet (DOC 98 kb) provides information about some of things you should consider in terms of promotion and distribution.

At this point you should have a completed the Communicating Worksheet (DOC 98 kb) and have a communication strategy in place. Congratulations. Your evaluation is now complete.

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